CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES
November 15, 2006
The following were in attendance; Steve Klostermann, Pat Kreher, Betty Henze, Lori Wahl ( late ), Mike Huelsmann, Deb Stratmann and Rachel Luebbers. Absent were Jen Gillespie, Dustin McSparin, and Roger Rolves. Guests included Charlie Huelsmann and Glenn Saltimachia
The meeting was called to order by Steve Klostermann at 7:30 p.m.
SECRETARY’S REPORT - Last months minutes were approved. Thank you to Lori for mailing meeting reminder postcards.
TREASURER’S REPORT – Given by Betty Henze
PRODUCTION REPORT - Rachel Luebbers reported and presented the rough draft of the CCS Production Policies and Guidelines Handbook. Much discussion ensued covering all aspects of the handbook. Mike Huelsmann brought up his concern of a new director reading it and becoming intimidated in regards to enforcing the no alcohol and smoking policy? Should a director have a production staff meeting be a policy or a guideline? All items were gone through one by one with much discussion and some “must” wording will be removed and reworded; some items will be changed from policy to guidelines etc. In general, the book will be tweaked to fit our needs and the needs of the productions.
New Business from Rachel included the Christmas Choral, tentative date will be Jan 7, more info to follow.
Info from Steve…It’s a Wonderful Life Cast will be performing some scenes for Duane Grapperhaus away from the theatre.
PRODUCTION SUPPORT – Deb Stratmann reported that we are included in the Journal’s Christmas gift guide, Steve took care of this. On Jan. 31, 100 All Saints kids will be coming to the theatre, Deb will coordinate and unlock for them.
Martha Ribbing from Logos and More has volunteered her son Chris to mow the weeds around the building when he does theirs.
Make sure to volunteer for the Usher/Concessions for It’s a Wonderful Life with Debbie or the website.
Beyond the Garden Gate will be offering a dinner theatre on the 12/15 performance of the show, show tickets will be $5.00 for the show, Deb and Barb Von Alst will coordinate numbers and reservations with the box office.
Showcase participation in the Christmas parade the day after thanksgiving this year? It was decided no to participate as the Director of the show will not be in town.
BOX OFFICE/NEWSLETTER– Jenny Gillespie is currently getting volunteers to sit in the box office for her as she is in the show.
PUBLICITY - Mike Huelsmann reported that he needs show info from Steve ASAP for programs due to the holidays. The press release to Lynne V. can be handled directly by the director if they so desire.
MEMBERSHIP –New member to report…Catholic Fraternal Life $100.00
BUILDING – Roger Rolves reported he is waiting for the property corners. Mike H. asked a question in regards to the plans of no basement, and the possibility of the need for one for storage.
Mike reported that the costumes in his basement need to be removed by 12/1 and placed in the new costume building. That transfer was set for Sat at 8:30.
Question in regards to the leak in the back corner of the theatre? Roger please check. Seems to leak during bad rains. Pat covered at one time with roof tar.
ASSISTANT EXECUTIVE DIRECTOR Pat Kreher reported that he and Steve met with Kelly from The Aries Company on Tuesday to talk about our needs and wants in the way of lighting. Basically, what we have is decent – we need updated equipment with expansion on dimmer packs and light board. Kelly will write up a proposal and fax to us.
Much discussion ensued, Charlie Huelsmann recommended that our current lights be put in the trailer and be designated for outdoor use only, and but new for indoor. It is really not good for them to be taken up and down all the time. After discussion, the matter is tabled to wait for the proposal and bid, will go to committee, and return to the board with a plan and proposal.
EXECUTIVE DIRECTOR Steve Klostermann shared with his lessons from a seminar on donations that he went to. Very interesting.
NEW BUSINESS Glenn Saltimachia presented a proposal to the board to begin a process of obtaining corporate sponsors for upcoming shows, or possibly the whole season. He has done some investigation and found that the personal touch is the way to go, and that we must go directly to the business we want to target one on one. Be up front with them; explain what it takes to put on a show from money to ads to whatever. Explain what they would get out of it…top billing on programs, ads, web page coverage, name on tickets etc. It was discussed possibly $1000. For plays and $1500 for musicals. ( depending on the cost of the rights ) Glenn volunteered to oversee this project. All were in favor of pursuing this venture.
Mike Huelsmann, Prod Mgr for Bad seed gave his final report. As we are gearing up for the upcoming season we must watch cast sizes for the Sep, Oct, Dec shows so we don’t have any trouble casting all of them.
Next meeting will be December 27, 2006 at 7:30 pm
Meeting adjourned at 9:00 pm
Respectively submitted,
Lori Wahl
Secretary