Clinton County Showcase

BOARD OF DIRECTORS

 Meeting Minutes

03-28-07

The following were in attendance; Steve Klostermann, Pat Kreher, Betty Henze, Lori Wahl, Deb Stratmann, Jen Gillespie, Dustin McSparin, and Rachel Luebbers. Absent were Roger Rolves and Mike Huelsmann. Guests included Charlie Huelsmann, Dolores Krebs, Hank Crider and Greg Streetman.

The meeting was called to order by Steve Klostermann at 7:30 p.m.

SECRETARY’S REPORT - Last months minutes were reviewed approved.

TREASURER’S REPORT – Given by Betty Henze includes the attached reports to these minutes and these additional bills: totaling $2238.26. They include bills for $570.90 for “Always Patsy Cline” 15% Royalty fee, $611.00 for programs, #93.86 for set supplies, $9.00 for 50/50 tickets, $23.50 for paper towels, $450.00 for play wrights, $240.00 for “Lottery”, $260.00 ‘Owl Creek Bridge”. Additional income includes $260.00 in membership. Betty reports that the early buzz on “Always Patsy Cline” total take Box office/concession/50/50 est. $3892.00.

Betty reports that overall we have had a very successful season all around.

Additional mail received included a congratulations note from Ruth Lager that was forwarded to the cast. Also a donation request from the Central Paws committee for post prom items. Charlie made motion to donate 3 sets of 2 tickets each for the August Musical. Betty seconded the motion, motion carried. Jenny G to see that Central receives to donation by Apr 30 deadline.

SIUE – request for donation to Celebrate Abilities support program of a wheelchair basketball game. Dustin made a motion to donate 3 sets of 2 tickets each for August Musical, Rachel seconded the motion, motion passed. Jenny G to see that the donation is sent.


EXECUTIVE DIRECTOR Steve Klostermann announced it was time to once again open the floor for nominations to fill the upcoming vacancies on the board of directors. The vacancies and renewal of offices will then be voted upon at the next meeting.

EXEC DIR> nominees> Rachel Luebbers, declined; Steve Klostermann, accepted
ASST EXEC DIR>nominees>Dustin McSparin, accepted
TREAS>nominees>Betty Henze, accepted
SECY>nominees>Lori Wahl, accepted
PROD COMM CHAIR>nominees>Leah Klostermann, ; Rachel Luebbers, accepted; Glen Saltamachia
PUBLICITY COMM CHAIR>nominees>Greg Streetman, accepted; Jenny Gillespie, accepted; Pat Kreher, declined; Mike Huelsmann
MEMBERSHIP COMM CHAIR>nominees>Glen Saltamachia, ; Dustin McSparin, accepted

Dustin moved to table the nominations until the next meeting, second and passed.

Steve then announced that Roger Rolves has resigned as Building Committee Chair and his last year would need to be filled. Greg Kuper was nominated; Hank Crider was nominated and declined. Steve will contact Greg to fill that spot.

Voting on the all positions will be held at the next meeting. Steve will call all the nominees to see if they accept or decline there nominations and the floor will also be reopened again before election for more nominees.

Discussion ensued on re-looking at duties/processes/constitution stuff and flaws and items to fix or tweak? Who actually gets to vote? Possibly spell out duties a little more clearer Steve encourages all to think about possibly having a constitution committee look at them and possibly re-do them at a later date in the future.

Fund-raising – Deb talked to Mayor Maue in regards to grant money while he was here for the show and he is putting us in touch with a gentleman working with the city of Breese who is a grant writer who believes he might find us up to $50,000 toward our building goals. He would need a paper written showing the history of the organization, why the money is needed, what it will be used for etc. Steve will write the paper in time for the Apr 16 deadline.

PRODUCTION COMMITTEE – Rachel reported through Mike that “Always Patsy Cline” is going very well.

The Easter Choral will be Apr 22 at 2pm at St Dominic’s.

The Gala is Apr 29 at 2pm Dustin is getting ready. The rehearsal will be at 6pm the Sat before Apr 28.

April 1st the nomination committee for the awards for the gala will meet and prepare the ballot, all patrons will receive a ballot and be allowed to vote.

Director meeting will be in conjunction with the gala rehearsal on April 28; Rachel will inform the Directors of the time.

Pat Kreher stated that some new outdoor wall flats may need to be built as some last year may not have survived the tear down, as they are pulled out for the outdoor shows and inventory will be taken to possibly build a few new ones. He encourages and reminds all to help for all productions.

AD/HOC – BUILDING MTG – We met with an architect advisor in regards to the renovation plans. Basically take baby steps – have the building inspected, fix what we have if possible or work realistically within our budget. How sound is the actual structure with the inspection? Get some money, make a game plan, master plan and work from that forward. It will cost us about $1000.00 for inspection.
Create a 6 step plan. 1 Bldg analysis and inspection
2 master plan/wish list
3 divide and conquer
4 prioritize the urgency
5 budgeting
6 fund raising

PRODUCTION SUPPORT – Lights from previous meetings were brought up. Discussion ensued and will be included in part of the master plan for the building. But definitely prioritized as part of phase 1.

Deb asked if the tires in back of the building belong to anyone. No, Deb will dispose of.

Outdoor tents for the summer shows…Betty and Wayne did the research and the ones at Sam’s are not the same quality and size as the ones we are used to from the Kirchenfest. She suggests we buy the same as the Kirchenfest ones. She has a quote of $1284.00 for 3 tents purchase price including shipping. Exactly what we are used to. Motion was made by Jenny G to purchase at Betty’s quote, Pat seconded the motion, motion carried. Betty will order and have delivered to Deb at Beyond the Garden Gate so she can sign for them.

Deb then reminded us that the Trailer at Strato will need to be cleaned out before the summer, also we need to purchase scaffolding before the summer.

The dressing room toilet is broken, the hot water faucet in the men’s restroom is broken and the light in the office is bad. Steve will ask Greg Kuper to take a look at these items regardless of his answer to the building job or not as he is a good friend to showcase.

BOX OFFICE/NEWSLETTER – Jenny G states that all is going well, but will need some tickets printed from Steve.

PUBLICITY – Mike reports through Rachel that publicity stuff for the new season is coming along nicely.

MEMBERSHIP – Dustin has received several renewals and has given quite a few out at the table throughout the show nights. He will have the membership mailer ready soon.

NEW OR OLD BUSINESS – Charlie Hueslmann reported that Carlyn and Rich Zimmermann UCC Highland church choir is performing, watch the papers for time.

NEXT MEETING IS APRIL 25 at 7:30 pm

Dustin moved to adjourn with a second my Jenny at 8:53 pm


Respectively submitted,

Lori Wahl
Secretary