CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES
April 25, 2007
The following were in attendance; Steve Klostermann, Pat Kreher, Betty Henze,
Lori Wahl, Deb Stratmann, Jen Gillespie, Dustin McSparin, Mike Huelsmann and
Rachel Luebbers. Guests included Charlie Huelsmann, Dolores Krebs, Greg Kuper,
Lynne Huelsmann, Glenn Saltamachia, Braden Henze, Leah Klostermann, Leann
Klostermann and Greg Streetman. Late arrival by Jennifer Klostermann.
The meeting was called to order by Steve Klostermann at 7:30 p.m.
SECRETARY’S REPORT - Last months minutes were reviewed and a motion was made by
Dustin to accept the minutes, seconded by Betty and approved.
COMMUNICATIONS – First Bank sent a flyer about Home Equity lines of credit.
Trenton Fest Committee sent a flyer and a request for a parade float participant
. The event is the same weekend as our Oliver production, therefore we chose not
to participate.
TREASURER’S REPORT – Betty reports income received $2376.00 from memberships;
$806.00 Monsanto matching donation; $1125.00 arena seats on Ebay sales ( of
which $560.00 will be forwarded to the Breese Little League). Treasurers report
given by Betty Henze includes the attached reports to these minutes and these
additional bills: totaling $427.18. Itemized extra bills include $154.72 Gala
expense; $180.96 Postage; $91.50 Advertising, Patsy Cline; $26.82 Candy.
Betty reports that overall we have had a very successful season all around.
Betty stated that she had received a phone call from Jill Hodapp volunteering to
be on a Treasurer Committee to assist Betty in anyway Betty needed her.
A wrap up of the 06-07 season shows a net profit of $31,542.43. Rachel and Betty
tell us that all rights for the next season have been applied for and paid for.
Betty then asked if we should invest more toward a CD or something profitable
with as high a yield as possible? After discussion…yes, we need to investigate
and invest. Charlie Huelsmann suggested 6 month, or other short term rates 90
days, etc. Mike Huelsmann suggested that term doesn’t really matter. Looking at
our checking account, we should set back $2000.00 per show, as that is a normal
working budget for each one. Mike Huelsmann motioned to place $15,000 away in a
CD, 2nd was received for the motion, the matter was discussed, no objection
motion carried. Steve and Betty to invest best deal and handle.
Steve called for a special election to fill the Building Chair vacancy. The
nominee was Greg Kuper, he accepted the nomination, with no other nominees from
the floor. Mike Huelsmann made a motion to vote him in by acclamation, Jenny
Gillespie seconded the vote, all in favor.
PRODUCTION COMMITTEE – Rachel reported that the Easter chorale went well but had
small attendance. Discussion for future chorales…continue or not? Change to week
night instead of Sun? Discussion followed and will be reevaluated in the future.
The Gala is Sun Apr 29 at 2pm Dustin is 90% ready. Rehearsal is Sat Apr 28 at
6pm. Board members and presenters should arrive around 1pm please on Sun. Patron
Choice ballots had a response of about 30 some. Charlie Huelsmann suggested
maybe to send a ticket in the future so people will attend the gala? Or possibly
give have a Season Ticket give away to one lucky person at the Gala? Lori sent
reminder postcards along with the meeting reminder and personally invited all
the nominees.
Director meeting will be in conjunction with the gala rehearsal on April 28; at
4pm Sat.
AD/HOC – BUILDING MTG – Steve re-read Lipperts report which included…Basically
take baby steps – have the building inspected, fix what we have if possible or
work realistically within our budget. How sound is the actual structure with the
inspection? Get some money, make a game plan, master plan and work from that
forward. It will cost us about $1000.00 for inspection.
Create a 6 step plan. 1 Bldg analysis and inspection
2 master plan/wish list
3 divide and conquer
4 prioritize the urgency
5 budgeting
6 fund raising
The structural engineer has investigated the building. He is not licensed in IL,
only in Mo; but will provide us with a written report that will be his opinion.
But he did tell us that the Structure is OK!! The boards on the outer walls are
warped from expanding variances over the years from humidity and temperature.
There seems to be no lateral pressure creating the warping. Totally fixable
without bringing the existing building down. Short term – insulate, redo walls,
tear off old tin and siding, new siding, and new cosmetic stuff on interior. The
support braces in ceiling are doing their job. There is no ventilation, needs a
roof vent. Steve will get us a copy of his official opinion report when he
receives it.
Lynne Huelsmann mentioned that Mike Kuhl at Interiors on Main is willing to help
with new flooring and installation.
MEMBERSHIP – Dustin has sent out the membership mailings form the current list.
We have received 2 brand new members already and will have more to follow.
Glenn Saltamachia reported on show sponsors…has had an appointment with Mark
Timmermann at Comprehensive Care Pharmacy, he is still thinking about the
sponsorship. Has an appointment with Carson Hempen on Friday at Hempen Funeral
Home. Last evening went to the Breese Chamber of Commerce and was able to pitch
a 20 minute talk. He felt very well received. $1500.00 seems high to them so
they tell him; they may be looking at co-sponsors. $750/$750 or $500/$500/$500
etc.
PUBLICITY – Mike Huelsmann reported that 250 flyers have been printed for the
new season in time for the gala. Will ad Corporate sponsors as needed for future
ones. Discussion ensued as to the number that should be printed for the entire
season. Last year 6600 flyers were printed. 1600 color 5000 black and white.
4000 black and white from last year were thrown away in the recycle bin. They
just weren’t given out. Most of the color ones were distributed. Dustin made a
motion to print all glossy at $.23 each, to print 5000, Lori seconded and motion
passed. More discussion ensued that people will be assigned spots throughout the
area to keep flyers at all time, for instance hotels, stores, businesses, etc.
Each person will have a list of places to keep track of to utilize all 5000 that
we print!!
Show posters…basically waiting for show sponsors before we can have them made,
but Trenton Sun will once again create them for us. Currently Lynn Venhaus does
press releases.
PRODUCTION SUPPORT – Deb Stratmann contacted her asking if it would be all right
if the city took care of the weeds in front of the pit band area? YES
Steve – scaffolding is needed before the summer shows. Showcase will buy some.
Greg Kuper will get a price. Estimated $1500.00 for 2 full sets. They will be
safe and as attractive as scaffolding can be.
The outdoor tents are here and being used for part of the Gala stage. Storage to
be determined.
Mike – lights? Buy new for building is on hold, but something must be done
before the summer shows. Some need to be fixed to have working lights for
outside. Mike will work on getting the parts or sending them off. Greg Kuper can
re-wire if needed. We may need to purchase scoops.
BOX OFFICE/NEWSLETTER – Jenny Gillespie had no report.
BUILDING COMMITTEE – Pat Kreher reported that the outdoor cement stage and wall
needs to be power washed, and painted and sealed. Should be able to buy at cost,
recommends to coats, slip resistant. He will get a price quote and volunteers to
head it up and see that it gets done before the kids take the stage. Pat made a
motion to paint the stage and wall of stage depending on the quote, Mike
Huelsmann seconded the motion, motion passed.
NEW OR OLD BUSINESS – Pat Kreher volunteered to make new outdoor flats, wondered
how many and what sizes? After discussion, he will inventory what decent ones
are at Stratospan and make what is needed. Both 8 ft and 10 ft. They will be
sealed they are made to keep them from the elements a little bit better.
Steve brought up the Constitution changes. The last time a committee looked at
the Constitution was 3-4 years ago and it is needed to be looked at again. They
would like to look at a many number of things for example…re-working the
membership levels; defining members better; voting rights of members;
re-evaluation and re-distribution of committee duties and many more.
Constitution committee to meet before next meeting? Mike Huelsmann made a motion
to investigate the constitution and bring proposed changes and discussion to the
next meeting, Greg Kuper seconded the motion, motion passed. The volunteers for
the committee include: Steve Klostermann, Pat Kreher, Dustin McSparin, Rachel
Luebbers, Glen Saltamachia and Mike Huelsmann.
Election of officers: Vote ensued for the office of Executive Director. Nominees
were Steve Klostermann and Mike Huelsmann. Greg Streetman moved to close the
ballot, Dustin seconded, all in favor of closing. Steve Klostermann received the
majority vote.
Vote ensued for the office of Assistant Executive Director. Nominees were
Charlie Huelsmann and Dustin McSparin. Greg Streetman moved to close the ballot,
seconded by Rachel, 1 opposed to closing the ballot. Dustin McSparin received
the majority vote.
Vote ensued for the office of Treasurer. Nominees were Betty Henze. Lynne
Huelsmann moved to close the ballot, Jennifer Klostermann seconded, all in
favor, Betty Henze was voted by acclamation.
Vote ensued for the office of Secretary. Nominees were Lori Wahl. Lynne
Huelsmann moved to close the ballot, Betty Henze seconded, all in favor, Lori
Wahl was voted by acclamation.
Vote ensued for the Production Committee Chair. Nominees were Rachel Luebbers.
Glenn Saltamachia moved to close the ballot, seconded by Greg Kuper, all in
favor, Rachel Luebbers was voted by acclamation.
Vote ensued for the Publicity Committee Chair. Nominees were Jennifer Gillespie,
and Greg Streetman. Mike Huelsmann moved to close the ballot, Pat Kreher
seconded the motion, and all in favor, and Jennifer Gillespie received the
majority vote.
Jennifer Gillespie then resigned her position as Box office chair, and the board
accepted her resignation.
Vote ensued for the Membership Committee Chair. Nominees were Glenn Saltamachia,
Charlie Huelsmann (declined), Greg Streetman. Dustin McSparin moved to close the
ballot, Betty seconded all in favor. Glenn Saltamachia received the majority
vote.
Vote ensued to fill the Box office/newsletter chair vacancy. Nominee Greg
Streetman appointed by Steve the Exec Dir all in favor. Both Greg Kuper and Greg
Streetman will take over to fill the vacancies. The new board will begin 6/1/07
NEXT MEETING IS May 23 at 7:30 pm
Charlie Huelsmann moved to adjourn with a second by Leah Klostermann-
Respectively submitted,
Lori Wahl
Secretary