CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES


July 25, 2007

The following were in attendance; Dustin McSparin, Betty Henze, Lori Wahl, Deb Stratmann, Jen Gillespie, Rachel Luebbers, Greg Streetman, Glenn Saltamachia .

The meeting was called to order by Dustin McSparin at 7:30 p.m.

SECRETARY?S REPORT - Last months minutes were reviewed Glenn Saltamachia made a motion to accept the minutes as written, Betty Henze seconded the motion all were in favor motion passed.

Communications received were some scholarships that were reviewed by all.

TREASURER?S REPORT ? Betty Henze passed out the written report ( in attachments ). Discussion in regards to the Special lighting purchase for $280.00 currently on the production equipment? Betty explained that was for special lighting for West Side Story, she will move that to that shows expense.Additional bills not already included in the attached report are as follows: $30 gas for truck, $1200.00 for truck rental for 2 more months. Discussion ensued in regards to the rental of the truck. Greg Streetman made a motion to keep renting the truck for the next 2 months, with a 2nd from Lori Wahl, more discussion ensued, Dustin called for the vote with Dustin-yes, Lori-yes, Greg-yes, Glen-no, Betty-abstain, Jenny G-abstain, Deb-abstain, Rachel-abstain, 4 abstain, 1 no and 3 yes, motion passed to keep renting the truck. Betty then made a motion that the truck rental be applied to evenly between the 3 summer shows with a second by Rachel, Dustin called for the vote with 6 in favor and 2 against, motion passed. $1497.00 programs to Trenton Sun, $1066.00 Insurance due in August, totaling $ 3793.00 in additional bills. Dustin made a motion to pay the bills as presented, Jenny G. seconded, all in favor motion passed.

Betty then explained that she received a call from First Bank, they were making some changes to their checking accounts and wanted to see if we were interested in the changes. We were currently receiving a little bit of interest on our account, with on service fees, however, changes were coming that were going to place fees on the current account, so Betty changed the account to a business account, no interest, no fees and that will be our ?working? checking account. But the bulk of the money will be in a money market account to earn 1%, and initially in the first few months of signing up it will earn up to 4% initially. She is signing up for online banking, to ease her banking from Highland, so anytime she needs to she can move funds from money market to working checking. NO hassle, no fees etc.

Betty reports additional income from Season tickets $586.00 .

PRODUCTION COMMITTEE - Lori Wahl gave a wrap-up report on Bye Bye Birdie, basically all was fine, she hopes to brain storm and get more parental help for the upcoming years.

Rachel reports that West Side Story needs some tech crew help, their tech day is Sun 7/29/07 at 3:00 pm . Deb is in need of usher/concession help.

Rachel reports that Oliver cast has 65 people and all is going well.

PRODUCTION SUPPORT ? Deb Stratmann reported that Lucky Dog Family Reunion has asked for a donation item for their auction 8/19/07 ? all approved ? Lori to let Steve know to print certificate.

Betty asked for Kirchenfest, Highland donation ? all approved normal donation, same as last year, which is 2 tickets for each show starting with the September show through the end of the season.

Deb reports that the Bad Boys will arrive Aug 1 to put up chairs at the park. July 31, 7:00pm the board will meet to put up tents and choose scholarship recipients.

We will have Excel coolers again for concessions

BUILDING RENOVATION ? Deb reported that Matt Athmer has not returned her phone call, she will try other contractors, possibly Alan Litteken Financing was brought up. Both banks are good, waiting for contractor issue, building committee needs to meet and get with contractor and then get back with the board.

PUBLICITY - Jenny Gillespie reports that things are all right but some things are needed for the program from West Side Story, she gives them a date deadline and the deadlines aren?t being met. She will continue to push.

Ads are in the papers. The 5 leads are going to be on Show Me St Louis, and the Carlyle Radio Station WCXO.

BOX OFFICE/NEWSLETTER ? Greg Streetman reports that Jill and Paul Klostermann wrote the newsletter and will proof it from the Trenton Sun, should be in the mail with the tickets for the next 2 shows on Friday. Box office will need help for West Side Story as Greg is in the show. Betty will handle General Admission, please volunteer if available.

An individual called Lynne Huelsmann complaining that her messages were going unresponded and would like her money back, Greg will find the membership info, Deb knows her and will call her.

Betty suggests that by next year the board rethink it?s stand on the youth musical as being part of the season or not, too much confusion to the patrons, one little box to check with no extra money, they don?t know if they have them or not and they all think they have them, and she suggests that we think about season prices early in the year because people start buying season tickets as gifts early. If we are going to make changes we think about it early.

Glen S. made a motion to keep show prices the same for the 08-09 season $9/$7 senior/student $5.00 youth show Season ticket $36.00 THE SEASON TO NOT INCLUDE THE YOUTH MUSICAL. Dustin seconded the motion, vote was called all in favor, motion passed.

MEMBERSHIP ? Glen S. reported 3 new people signed up during the youth musical.

Dustin M. reminded us about scholarship choosing on the evening of the 31st and the tents set-up, also we will talk about plans for the Merchant night to promote our Master Plan for the building. Ideas? Food? Preparations? It will be Sept 6, 2007, Thur opening night of Oliver, we will offer appetizers, beverages, desserts, share the master plan, show sponsorships, see Oliver. Glen S will work on the invitation letter.

Constitution Amendment meeting scheduled for 8/15/07 7pm at the theatre.

Next board meeting Aug 22, 2007 7:30 pm

Motion to adjourn by Jenny G 2nd Greg Streetman 8:55 pm all in favor

Respectively submitted,

Lori Wahl
Secretary