CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES
September 26, 2007
The following were in attendance; Board officers Lori Wahl, Betty Henze, Deb
Stratmann, Rachel Luebbers, Greg Streetman, Glenn Saltamachia, Greg Kuper, and
Jennifer Gillespie; Guests included Mike Huelsmann, and Charlie Huelsmann.
Dustin McSparin was in rehearsal for Scary Stories and Steve Klostermann was in
rehearsal at Mater Dei.
Meeting called to order at 7:45 by Lori Wahl. We started late due to the Clinton
County Quilters visit to donate $200.00 to us from their fundraiser quilt raffle
that occurred during the summer youth musical. A representative from the Breese
Journal and 4 representatives from the Quilters were there to present the check
to us. They would like the funds earmarked for building improvement. Our own
Lynne Huelsmann was part of the quilters in attendance.
Secretary Report
Glenn Saltamachia motioned to accept the minutes from the previous meeting as
written, Greg Streetman seconded the motion, all in favor, motion carried.
Treasurers Report
Betty handed out the attached written report and informed us that the Ads/Season
tickets still need to be added to the shows. Additional bills include: Ameren –
gas $ 43.00; Candy, Concession for WSS $94.79; Breese Farmers Market – $189.50;
total extra bills $327.29. However, Betty feels the Breese Farmers Market bill
is questionable. Not sure what it was for. Appears to be for WSS cast party.
Should we pay or should the Director pay? After discussion, we will pay the
bill, so as not to have an outstanding bill; it needs to be put toward the
expense of the show. Betty will need to find out from the Director if it was
approved as an expense of the show from the Production Manager, or should the
Director reimburse showcase for the expense? Historically, we do not help pay
for cast parties.
Betty explained that the tax paper work was picked up from Fred Becker and she
will get Steve’s signatures and mail them.
Correspondence included a postcard of congratulations to the “Oliver” cast from
Ruth Lager; a thank you from scholarship recipient Mike Detmer; and a letter
from Foppe Ace Hardware to update the accounts at the store on who can charge
from Showcase. Betty will take care of this.
Jennifer Gillespie made a motion to accept the Treasurers Report with a second
by Glenn Saltamachia, all in favor, the motion carried.
Assistant Exec. Dir Report
No report as Dustin is in rehearsal.
Building Renovation Report
Plans are slow in motion and Glenn S. suggests we get the contractor and
architect together to hammer out the differences in the bids. The board would
like to task the committee forward, please get them together. Discussion ensued
as to monies needed, and bank needing a better plan and final bid before loans
can be determined. The strategic plan is started, let’s keep going. Talk to
city, county, secure grants, etc. Glenn S. will get with Dustin M. and get
something moving.
Executive Director Reporter
In Steve’s absence, Lori read from Steve’s agenda.
Outdoor season wrap-up went EXTREMELY well; smoothest transition from
outdoor-to-indoor I ever remember.
Leann Klostermann, Kaytie Torango, and I returned the truck last week. Truck
served its purpose this summer. All directors and tech crews liked it.
Out door venue improvements – several volunteers have some great ideas,
especially with respect to the outdoor electrical situation. Hope to remedy some
of the problems before next summer.
Grants-we have 91 comments on hometown helper; I have submitted the form for
Wal-Mart community grant; we’ll get matching funds from Wal-Mart through Dustin;
I’ll continue to keep looking whenever I have a few moments of spare time.
Mike Huelsmann, in his opinion thought the truck was too expensive when we had a
trailer to use.
Lori Wahl would really like to see a permanent structure at the outdoor venue,
regardless of what the Hometown Helper does or doesn’t do.
Constitution Committee
No Report given, but the board suggests that the committee continue to meet and
determine where the changes need to take place in the bylaws and constitution.
Production Committee
Rachel Luebbers asked Jennifer Klostermann to give a wrap-up of “Oliver”. Her
final report follows:
--Auditions were held over 2 days in mid-July. Over 60 people auditioned and in
the end the cast was comprised of 57.
--All rehearsals went well. Music rehearsals were at the theatre while the
August production was in its final stages, then we moved to the park.
--Set re-construction, painting, and set/prop gathering went smoothly. A few
items were last-minute, but that is always the case.
--Costuming was completed rather smoothly. Some items were made, some purchased
and some borrowed. Costs were minimal.
--Shows week: Wednesday’s tech rehearsal-it rained, but we got it in. Thursday’s
performance-rained out. Friday night started on time (after raining during
set-up), rain delay 15 minutes into Act II, we had a one hour rain delay and
finished the show at 11:00. Saturday night we started on time (again after
raining during the set-up); it drizzled for the majority of the show and poured
for the last 15 minutes. The cast was soaked but the show must go on. Sunday, no
rain ( a miracle) buy many pencil mic issues (“lost” once before the show
(broken), “Lost” 3 more during the show…but these 3 were functioning fine the
next evening.) Monday-the rain date. No rain, but much wind. Tents were taken
down early, individuals held done each tent; masking blew over, microphone
issues in the wind.
--tech issues were evident as usual with an outdoor show. The new scoop blew a
bulb halfway thru the weekend “lost” 1 mic (broken). Ran lights on 3 ½ dimmer
packs. Light board seemed to function well, although in the heavy wind there was
some flickering.
--kudos to all tech, cast, parents, and Board who helped pull this off. The rain
really dampened my spirits ( no pun intended ), but the cast and crew
persevered. Damage was minimal and spirits and attitude were high.
--tear down Monday (after show) all tech was struck and taken to the Avon (lots
of help let us get home by 11:30) Most costumes and props were taken away.
Tuesday (5-9) basement cleaned ( this was started on Monday before the show) and
remainder of items hauled to Klostermann’s or the Avon. Apron was struck and
stored in the basement. Walls were struck and stored in the basement. Pit debris
swept up and removed. All other items were loaded onto trailer and box truck to
be hauled to Strat0span. Wednesday (5-7) angle iron removed from stage and items
unloaded at Stato - special thanks to those who tore down: Greg K, Nif, Betty H,
John W, Brubo, Leah K, Lori W, Pat K, Cale L, Hank C, Rita H, Theresa H, Greg S,
Rob O, Steve K, Eric B, JG, Glenn S, Deb S.
Still waiting of 3 Libretto’s to turn in from “Oliver”.
Rachel Luebbers reports she is still waiting for 10 Libretto’s from WSS. She
will talk to Lynn Venhaus in regards to them.
Rachel tells us that there are some costumes from WSS that were borrowed from
Centralia Cultural Society that are missing and haven’t been returned. We need
to speak with Lynn V. in regards to this.
Scary Stories is going well. Greg Streetman reports that they had good auditions
and all 3 shows are cast and doing great.
Rachel tells us she received an email that Carl Sandberg Poems are available as
a Musical if anyone is interested.
Production Support
Deb Stratmann reports that of course we all know that merchant night during
“Oliver” didn’t happen, possibly try again another time we have more info about
our building plans.
Lighting issues…Bad dimmer from the park? Is a new one or repaired one or a
rented one needed for the upcoming shows? Per Braden, yes we probably need to
investigate renting one. Glenn Saltamachia made a motion to rent 2 dimmer packs
in available from Aries (or wherever), send 2 broken to fix if possible. Rachel
L. seconded the motion, all in favor, motion carried. Mike Huelsmann will work
on this.
Lights all ok for now, sound all ok for now, we may just need to buy in pieces
as things come up or are needed, check with production managers before major
purchases happen until building lighting phase is ready.
Deb tells us she attended the park board meeting and she would really like to
see a representative from showcase attend if at all possible. Major conflict
though, they meet the same time we do. Maybe a committee member rather than a
board officer can attend????
Need a general cleaning day before opening night. Deb will call Lori and Nif and
the normal helpers.
Benefit for Hannah Berndsen…would we like to donate something? The theme is
“Hats off to Hannah” possibly fill a Top Hat? Greg S made a motion to fill a top
hat with show tickets for remainder of season with food vouchers for
soda/popcorn/candy etc to not exceed $150.00. Rachel seconded the motion, all in
favor, motion carried. Deb and Nifer to take care of.
Robbie Von Alst from Breese Jaycees asked if anyone was interested in helping
their Haunted House to please call.
PLEASE CALL DEB TO VOLUNTEER YOUR TIME TO HELP USHER/CONCESSIONS AND BE HOUSE
CAPTAIN FOR THE UPCOMING SHOWS!!!!!
Membership
Glenn Saltamachia has nothing at this time to report.
Rachel Luebbers said Susan Hemker sent an email through the webmaster in regards
to their membership. Lori will take care of it. Jennifer G. and Glenn S. will be
auditing the program and the membership list to make sure all matches before the
fall programs are printed.
Publicity
Jenny Gillespie said all was going well.
Box Office/Newsletter
Greg Streetman reports all is going fairly well, the newsletter is being
finished shortly and should be mailed next week. It will include tickets to the
next 2 shows.
Building
Greg Kuper has no report. However, a plan of attack needs to be made to cover
the holes in the walls before opening night. Greg will take care of them; he
will tell Deb the supplies he needs and get them covered.
New Business
Next boarding will be 10/24/07 7:30pm
Motion to adjourn by Jen G. and seconded by Greg S., motion carried