CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES
November 28, 2007
The following were in attendance; Steve Klostermann, Betty Henze, Jenny
Gillespie, Deb Stratmann, Greg Kuper, Greg Streetman and Rachel Luebbers.
Glenn Saltamachia was in rehearsal and in an out of the meeting
Lori Wahl was in Rehearsal and could not attend. (Mike Huelsmann took Notes in
her absence)
Dustin McSparin was not in attendance
Members and Guests Included; Mike Huelsmann, Charlie Huelsmann, Corey Knapp,Doc
Reitz, and Hank Crider
The meeting was called to order by Steve Klostermann at 7:30 p.m.
Last months minutes were approved with a motion by Rachel Luebbers and a second
by Greg Streetman. Passed.
The Executive director suggested giving two sets of two tickets to St.
Johns for a Raffle per a request. No opposition was voiced- it was approved.
Treasurers Report was given by Betty Henze includes the attached reports
to these minutes and these additional bills: $24.26 to Ace Hardware, $214.67 to
Glenn Saltamachia both for Nuncrackers Expenses & $80.05 to Deb Stratmann for
gift basket stuff for the Hats of for Hanna donation. Motion made to accept by
Glenn S. Second by JG Passed.
Correspondence; Two thank you notes in the mail were read. A request was
for a donation to P.A.W.S. for two sets of season Tickets for a fund raiser No
opposition was voiced it was approved.
Betty explained a mix-up in billing from Action Graphics in Columbia. It was
taken care of.
Assistant Exec Director Dustin sent in with Steve some Financial
expenses and budget that he had mapped out to show where we could improve in
both lowering expenses and increasing revenue, as well as a better way to split
up the pie, and he provided a Financial Goals and Objectives sheet. Steve passed
them around. Dustin also requests that anyone with Fundraising ideas please send
him an e-mail.
Executive Directors report was given; a brief rap upon the Better
Business Bureau meeting on fund raising that Steve attended was given. Steve
Passed around a hand out that he obtained that day.
Production Committee Report Glenn S. gave a status report on
Nuncrackers. All is going well (now that Musicians have been found). He will be
well within Budget.
Rachel Reported That Streetcar Auditions are Saturday @ 1PM.
The Christmas Choral preparation is getting underway JG has put a notice in
the papers, Deb will send out a notice to the local Churches and Leah will mail
a notice to the choral directors.
The Dates for the 2007-2008 Season were discussed and passed as follows;
2007
July 10-14 Youth Musical
July 31, Aug. 1-3 August Musical
September 4-7 September Show
October 17-19 & 24-26 October Show
December 5-7 & 12-14 Christmas show
2008
February 6-8 & 13-15 February Show
March 27-29 & April 3-5 Spring Show
Production Support Deb Stratmann wanted to make sure Mike Schutte was
in the program as had tickets, he got missed somehow in June.
There was discussion as to what to donate to the Historical society; $1000 from
the organization or Purchase a Brick. A motion was made to purchase a $250.00
brick to be placed into the memorial. Motion made by Greg K. and seconded by
Glenn S. - Motion Passed.
Deb reported on what we had donated to the hats of for Hanna Benefit. She is
looking for ushers for Nuncrackers.
Publicity JG had no real report other than she fixed the changes in the
program.
Discussion was made as to whether or not we were spending enough on
advertisements. If we needed to pull more from outside the county. It was
suggested that the committee look into advertising in the Centralia Sentinel and
the budget be raised to $500 and all of it used. I was also suggested that the
Website contain an e-mail blast request to send out show and Audition notices.
Box Office/Newsletter Greg is starting to get calls for Nuncrackers. He
got 1 Gift certificate request so far. The Next Newsletter will go out After
Nuncrackers.
Membership Glenn S. Had nothing to report.
Building Greg Kuper had nothing to report.
Bldg Renovation Lots of talk on financing the renovation. Talked of was
to Budget for the coming years to make sure payments would be made. Suggested
that Betty give the bank reports from years back when we were paying on our
first loan. Mike Huelsmann talked in length on how we got to where we are; with
lots of donated labor, not paying for it. It was suggested that the committee go
back to the bank with a $70,000 request to see if those payments would be
feasible. Then take $35,000 out of the general fund and the board come up with
enough people to make up the difference of $15,000 in sweat equity.
New Business Doc Reitz and Corey Knapp presented a request to use the
Theater for the Clinton County Songwriters Guild to perform a night of original
songs concert. It was accepted to do as a fund raiser for the building with a
projected date of the Friday before Godspell Opens March 28, 2007. Mike
Huelsmann will produce on the showcase side. More reports to come in the coming
months.
Hank Crider reminded everyone again of Auditions for Streetcar and was looking
for an assistant for the day. Chris Streetman was volunteered by his father.
Next meeting will be Dec 26, 2007 at 7:30 pm
Greg Kuper moved to adjourn, with a 2nd from JG, motion carried, meeting
adjourned around 8:45 pm
Respectively submitted,
Lori Wahl
Secretary