CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES


January 23, 2008

The following were in attendance; Board officers Steve Klostermann, Lori Wahl, Betty Henze, Deb Stratmann, Rachel Luebbers, Jennifer Gillespie, and Glenn Saltamachia. Charlie Huelsmann was also in attendance as a guest. Meeting called to order at 7:30 by Steve Klostermann.

Secretary Report
Glenn Saltamachia motioned to accept the minutes from the previous meeting as written, Rachel Luebbers seconded the motion, all in favor, motion carried. Communications received included a thank you note from St. John’s UCC, Breese for our donation to their Christmas raffle. A Request for a donation from the Trenton Chamber for their dinner/dance auction was received. All approved to donate 4 tickets for the next 2 shows. A request will probably be coming from the Highland chamber also; we will donate 4 tickets for the next 2 shows.

Assistant Executive Director Report
A written report was presented by Steve on behalf of Dustin McSparin. “The building committee met January 2nd to discuss the renovation of the building. At that meeting it was decided that we are wishing to go forward with the project. We will be taking out a loan from the bank for the amount of $60,000. We will need additional funds set aside to make up the remainder of the planned renovation. The building committee is asking the board to approve $40,000 to be set aside for the first phase of the renovation. The building committee is also asking that all revenues that are brought into showcase, with the exception of a $25,000 operating cost, be earmarked for loan payments and/or further building enhancements. We will hear a bid from Litteken construction and will entertain a vote on advancing the project at this board meeting” A motion was made by Betty Henze to accept the building committee proposal and move foreword with the figures mentioned above. Lori Wahl seconded the motion. Much discussion ensued. This is needed to go forth with everything; we can’t expect people to donate without us showing we have started. A vote was called and motioned carried.

Treasurers Report
Betty handed out the attached written report. Additional bills include: $221.09 to Steve Klostermann for props for “Streetcar”; $76.55 to Deb Stratmann for paper towels and concessions; totaling $297.64.

Additional income included $1158.00. $250.00 from Dustin McSparin for funds from his employer Wal-Mart for his time working for showcase, an anonymous donation of $800.00 which will be matched later from Monsanto, a donation from Carson Hempen and miscellaneous donations from the Christmas choral. Wow! Thanks to all. This will certainly progress the building along.

Betty also explained that we received a refund from Tams Witmark totaling $358.25. Betty and Rachel will go through the itemized report to determine what shows they belong to. Betty informed us that she is still working with Robert Schmidt Costumes and Lynn Venhaus and the unpaid costume bill. She will keep us informed.

Executive Director Report

Steve handed out a “Spheres” of activities in relation to the re-working of the Constitution. He wants all of us to know that the committee is still working on the possible changes and how things can be improved to make “Showcase” work smoother.

Production Committee
Rachel Luebbers had Jennifer Gillespie, the Production Manager for “Streetcar” report. Jenny states that the director, Hank Crider, tells her that the set is 85% complete and all is going well.

Rachel reminds all that applications for next season are due to her by Feb 20th and the Production planning meeting is Feb 24th at 2pm at the Avon Theater.

Rachel received an email from “Blend” and acapella group that does 50/60 duop. Are we interested in booking them for a concert as a fund raiser? Steve will investigate.

Production Support
Deb Stratmann reports that the Hampel’s contacted her in regards to them performing. Hot Dog Matinee? Fundraiser? We will also investigate this.

Deb states that she will take care of the park board and softball league for our summer dates at the park.

Please let Deb know when you can usher/concession/house captain for “Streetcar”

Membership
Glenn Saltamachia reports that we have membership.

Publicity

Jennifer Gillespie reports that we have flyers for the current show please take and distribute. 300 programs have been ordered. She is wondering if the normal ads should be done or should she ad some. We should get a power point to the Breese local channel 10. Tim Schleper handles that. No to the additional ads, just press releases. But discussion ensued, to have the publicity committee look into a year around rate for ads as opposed to a per ad rate. That way we can have something about showcase in every paper. That way if we do start having concerts, or we just keep our progress of the building, or audition notices or remember to buy your membership or season tickets, whatever. It will always be in the paper.

Box Office/Newsletter
Greg Streetman not in attendance no report

Building
Greg Kuper not in attendance no report.

New Business
Charlie Huelsmann is asking if the International Agricultural Association Students could possibly use our theatre or outdoor stage in May of 2008. They will be in the US this year and have an Arts section that they need a venue to perform. It may be acting, dance, singing anything. Charlie is asking if it is ok with the board. Charlie’s nephew is part of the association. The board gave approval.

Lori Wahl asked if it was ok if she gave a tour of the theatre to a Girl Scout troop. Board approved.

NEXT MEETING FEB 27 7:30 PM

Motion to adjourn by Glen S. and seconded by Jen G., motion carried 8:25 pm

Respectively submitted,

Lori Wahl
Secretary