CLINTON COUNTY SHOWCASE
BOARD OF DIRECTORS
MONTHLY MEETING MINUTES


April 23, 2008

The following were in attendance; Board officers Steve Klostermann, Dustin McSparin, Lori Wahl, Betty Henze, Rachel Luebbers, Glenn Saltamachia, Greg Kuper, and Greg Streetman. Guests included Mike Huelsmann, Lynne Huelsmann, Leah Klostermann, Jennifer Klostermann, Leann Klostermann, Cale Loddeke, Corey Knapp, Jill Klostermann, John Winter, Katey Tarango and Donna Goetz. Meeting called to order at 7:35 by Steve Klostermann.

Secretary Report
Minutes from the previous meeting were reviewed and approved with a motion by Greg Streetman and a second by Dustin McSparin, all in favor, motion passed to accept the minutes as written..

Communications included a wonderful note from Ruth Lager expressing her thanks to the “Godspell” cast on a great performance

Treasurers Report
Betty handed out the attached written report. Additional bills include $88.61 to Dustin McSparin for the Gala, $500.00 for the pre-recorded score for “Crazy For You”, and $67.00 in shipping and Handling for the “Crazy For You’ materials. Additional bills totaling $655.61.

No additional income to report at this time. Greg Streetman made a motion to accept the Treasurers report and to pay the bills, with a second my Rachel Luebbers, all in favor, motion carried.

Building Renovation Report and Assistant Exec Director Report
Dustin reported that the plans for the Gala are all progressing nicely. There will be a rehearsal at 7:00pm Thurs. April 24th; it should last about an hour. While we have the people in attendance, we will be moving some items onto the flat bed trailer that will need to go to Strat-o-span. A membership table will be needed that day, as will refreshments. Deb Stratmann will take care of plates, napkins, ice, soda, water. Dustin reports that the Gala invites have been sent and that ballots have been returned and are still being returned for the patron choice awards.

In regards to the building renovation…it is well underway!! A big thank you to all who have come to lend a hand to tear down and haul away. Much more is needed to be done and we thank you in advance. Watch for those emails and come help when you can. We are in close contact with Litteken construction and will keep all informed. The old trailer has been gutted and is gone. We sold it to Roger Rolves for $1.00. We do however; need to work on the costumes in the new trailer to accommodate all the items from the old trailer. They are currently being stored at R Joe Richter’s garage.

Executive Director Report
Steve reports that the Public Relations Forum has no follow-up as of yet, but watch for emails in reference to this forum.

The Fund Raising Forum however, will be meeting soon. He will email all involved.

The Constitution Committee will also be meeting soon. He will email all involved as well.

Year in Review: What can we do better for 08/09? Discussion ensued. Then following was discussed:

Audition numbers were low.
Too much rain in Sept.
Truck for the summer worked well for our needs at the time, but just too costly.
We need better follow-up as a Board of Directors on our Good Ideas – We need Progress and Action
Get More volunteers
Corey Knapp suggested we expand the songwriter’s guild to original bands also.
More fundraiser ideas.

Old Business
Trailer repair before we are at the park. Bad tire needs to be taken care of. Deb Stratmann has taken care of calling for that repair. It needs to be painted and basically spruced up. Cale Loddeke has stepped forward to see that it gets accomplished, and volunteered Hermie.

IAS will be here Fri May 16 bringing kids from all over the world to our outdoor stage. We may need help. They start at 8pm. Charlie and Mike Huelsmann will be doing what they can with lights and sound. They need some props though if anyone has any…wooden stools, fake rifle, oil lamp. Any and all help is needed and encouraged that night and spread the word to attend.

Production Committee
Lori Wahl reported that “Godspell” production ended well and within budget. Excellent production all in all.
Rachel Luebbers reports that she has applied for and paid for all contracts for the next season with the exception of “12 Angry Men”. It is still currently restricted and she is waiting to hear from the rights company. She should know by June if it is available. She will keep us posted.

Production Support
In Deb Stratmann’s absence Lori Wahl reported for her. During “Godspell” we ran out of 50/50 tickets and we borrowed some from Ken and Juanita Richter at Turf. Deb is wondering if we should replace or pay back for those tickets. Mike Huelsmann will talk to the Richter’s to find out what they would like.

We will work on costumes Mon Apr 28 at 6:30, any and all help will be appreciated.

Golf availability with the Breese golf course for our golf tournament are 8/9 morning only, 8/10 anytime, and 8/17 anytime. Glen Saltamachia will continue this project.

Steve and John Winter report that they have just come from the Breese park board meeting where they asked the park board if they would allow us to hard wire the North Park stage area for our light and sound needs. With the help of Earl Strieker from Strieker Electric John is proposing we hard wire the stage, put the scaffolding on concrete pads, run all the wires underground, hang all the dimmer packs in the basement, get everything wired to the bleacher concrete pad area for a permanent sound/light/tech area. Everything would be weather proofed, so no more running to cover and remove things like we did during last years rains. Strieker is willing to assist with most of the labor at virtually no cost. John is trying to see what the Park Board and City could possibly donate and he and Greg Kuper and whoever else can lend a hand to keep costs down. Hopefully the Park Board can furnish the Pedestals. John will work up the money aspect after he gets the bid from Strieker and the city.

Mike Huelsmann reporting for Charlie Huelsmann in regards to the Tech committee he is heading up for lights. The committee’s sole responsibility is to keep the maintenance on the sound and lights. Greg Kuper and John Winter have been working on lights. A note to Directors and Production Managers – let this committee know when something doesn’t work or something is wrong, don’t just put it on a shelf.

Membership
Glenn Saltamachia states that he will information ready for that Gala for the membership table.

Publicity We received Jennifer Gillespie’s official resignation letter as Chairperson of Publicity effective 5/31/08. The position has 1 year left on the current elected term. The current board has decision making authority to replace the position without a vote. Interested persons for the position include Donna Goetz, Paul Klostermann and Rob Otrembiak. Discussion ensued and it was decided that we would put the position up for a board ballot after elections.

Box Office/Newsletter
Greg Streetman reported that many more calls of interest for our shows are coming in. He will also be at the membership table at the Gala. The following week he will send the mailer for season tickets that have not already responded.

Building
Greg Kuper stated that all is going well.

New Business
Elections of officers

Steve Klostermann called the elections open.

The office of Executive Director, nominees include Mike Huelsmann and Dustin McSparin. Steve asked for any other nominees. Lynne Huelsmann moved to close the nominations, Greg Streetman 2nd the motion, motion carried. Steve asked all to mark their ballots and the ballots were counted.

Mike Huelsmann was elected as Executive Director

The office of Assistant Executive Director, nominees include Dustin McSparin. Jennifer Klostermann moved to close the nomination and was seconded, motion carried. Glenn Saltamachia moved that Dustin be voted by acclamation and all in favor.

Dustin McSparin was elected as Assistant Executive Director

The office of Treasurer, nominees included Jill Klostermann. Dustin McSparin moved to close the nominations and was seconded, motion carried. Dustin McSparin moved that Jill be voted by acclamation and all in favor.

Jill Klostermann was elected as Treasurer

The office of Secretary, nominees included Lori Wahl. Lynne Huelsmann moved to close the nominations and was seconded, motion carried. Lynne moved that Lori be voted by acclamation and all in favor.

Lori Wahl was elected as Secretary

The position of Production Support Committee Chair, nominees include Deb Stratmann. John Winter moved to close the nominations and was seconded, motion carried. Mike moved that Deb be voted by acclamation and all in favor

Deb Stratmann was elected to the position of Production Support Committee Chair

The position of Box Office/Newsletter Committee Chair, nominees include Greg Streetman. Mike Huelsmann moved to close the nominations and was seconded, motion carried. Mike moved that Greg be voted by acclamation and all in favor.

Greg Streetman was elected to the position of Box Office/Newsletter Committee Chair

The position of Building Chair, nominees include Greg Kuper. Lynne Huelsmann moved to close the nominations and was seconded, motion carried. Lynne moved that Greg be voted by acclamation and all in favor.

Greg Kuper was elected to the position of Building Committee Chair

Ballot for Publicity Chair, nominees include Paul Klostermann, Rob Otrembiak and Donna Goetz (withdrawn). The board voted and Rob Otrembiak was elected to the Publicity Chair position.

NEXT MEETING 5/28/08 7:30 PM AT THE AVON

Motion to adjourn by Greg Streetman at 8:30 pm with a second by Rachel Luebbers all in favor, motion carried.


Respectively submitted,

Lori Wahl
Secretary